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Coordinator, Fundraising Support Services

Position:         Coordinator, Fundraising Support Services
Reports to:     Associate Manager, Fundraising Support Services
Department:   Community Engagement
Location:        Toronto
Status:            Full-time,  Permanent

The Heart and Stroke Foundation

Life. We don’t want you to miss it.TM 

That’s why Heart & Stroke leads the fight against heart disease and stroke. Powered by donors and volunteers, we fund life-saving research and help Canadians lead healthier lives. Heart & Stroke is a health charity active in communities across the country. We are sustained by the commitment and generosity of more than 100,000 volunteers and more than 1.4 million donors.

At Heart & Stroke, you can help make our vision a reality:  Healthy lives free from heart disease and stroke.  We care about funding breakthroughs, and building meaningful, long term relationships with our supporters.  

The opportunity

Are you an organized, dependable, multi-tasking, resourceful and supportive person who thrives on collaborating and helping your colleagues succeed?  Do you believe in open, honest and timely communication?  A key component of this role involves providing internal customer service support on operational issues to Community Engagement employees across Canada in a friendly and responsive manner.  

Key responsibilities

Fundraising Operations Program Support

Manage day to day communication and coordination with external suppliers for the JUMP school giveback program  
Support the Associate Manager in ensuring the implementation of Community Engagement fundraising programs across Canada is effective and efficient.  
Ensure HeartSmart Points, % cheques and gift card orders are placed 
Maintain  processes (e.g. Jump cash-handling, donor processing centre) and practices related to the field – helping to ensure  questions and issues are resolved in a timely fashion 
Support the Field and/or Support Services teams with special projects or when they are in need of extra support during peak times 
As requested, review program materials and participate in website testing  

Inventory Coordination

Support the program forecasts (print & prize materials) process which may include collecting information from the field team 
Coordinate purchasing and selling of program resources for the Community Engagement programs 
Support the distribution of program resources to the Area Offices
Ensure adherence to guidelines set out for forecasting, inventory control, reordering, and material returns
Liaise with Foundation warehouse teams to manage program stock issues and solutions

Administrative Duties

Provide Invoice control and support the integration of a new national approval process for CE programs 
Support in collecting and compiling lists (i.e. eblasts, suppression, do not contacts, missing kit/receipt books, prize draws, etc.) 

Customer Service and Teamwork   

Serve as primary customer service point person for field employee inquiries – ensuring the monitoring & communication of trending issues.  This work will represent approximately 50% of this person’s time.   
Communicate with all stakeholders in a clear and concise manner.
As needed, collaborate with the customer service team under the Marketing Operations Manager to help resolve issues related to donors and/or program participants
Prepare and oversee volunteer projects as required
Work in collaboration with various internal teams and committees to implement key operational strategies
Share information and assist in the coordination of conference call and business meetings

Operational Support

Maintain a strong understanding of all CE program fundraising websites and OneCRM in order to answer questions from the field and identify & communicate trending issues    



Degree or Diploma in Business or a relevant discipline 

Experience and Skills 

Experience working in databases
Minimum 2 - 3 years of relevant work experience
Strong administrative and organizational skills, and attention to detail
Excellent customer service and communication skills
Flexibility and ability to work under pressure with tight deadlines
Ability to trouble-shoot and problem-solve
Contributes effectively in a team environment
Proficient in Microsoft Office (particularly Excel)
Conversational French would be an asset


If you have the qualifications and share our passion for our mission, we invite you to forward your resume, cover letter and salary expectations to  We offer comprehensive benefits including pension, dental and medical coverage.

This posting will remain open until a suitable candidate is found. 
Please include the exact job title, including location, in the subject line of your email.

We thank all applicants for their interest however, due to volume, we can only contact those selected for interviews. 

Candidates from diverse groups are encouraged to apply. We are committed to fostering an inclusive, barrier-free and accessible environment. If you have been contacted for an interview and require an accommodation due to disability to participate in the recruitment and selection process, please advise and we will work with you to meet your needs.

Learn more and get involved with Heart and Stroke at
 ™Life. We don’t want you to miss it., Saving moments. Funding breakthroughs. Saving lives., and the heart and / Icon on its own or followed by another icon or words in English are trademarks of the Heart and Stroke Foundation of Canada.