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Area Administrator


Position: Area Administrator
Reports to Area Manager
Department: Community Engagement
Location: Prince George, BC
Status: Permanent; Full-time

When the employees of the Heart and Stroke Foundation put their hearts into it — they get real results that change lives. We are a volunteer based, health charity dedicated to fighting cardiovascular disease and stroke. We do so by raising funds to support critical research, and by helping people reduce their risk of heart disease and stroke through risk factor awareness and by promoting healthy lifestyles. Our vision is Healthy lives free of heart disease and stroke. Together we will make it happen. We are united by five core values: Passion for Health, Embracing Diversity, Being Extraordinary Together, Learning Every Day, and Making a Difference.

We are seeking an enthusiastic, flexible, and adaptable professional for the permanent, full-time role of Area Administrator in the Prince George Area Office. The Area Administrator reports to and assists the Area Manager in the effective delivery of the Heart and Stroke Foundation, BC & Yukon’s community-based fundraising and health promotion initiatives through the coordinated efforts of staff and volunteer resources.

Key accountabilities
  • Day to Day Operation of the Area Office
  • Correspondence/E-mail/Phone Calls
  • Customer service
  • Soliciting and supporting third party fundraising events
  • Office equipment and general supplies
  • Budget monitoring
  • Volunteer training and support

Finance & Administration

  • Performs applicable accounting duties and maintains all financial records for the Area Office, including all monthly financial and statistical reports incoming and outgoing
  • Assists Area Manager in collecting data and preparing various monthly statistical and program evaluation reports
  • Provides on-going administrative support to all Foundation programs to ensure continuity within the Area and during transition of temporary employees
  • Oversees the processing of all In-Memoriam donations and correspondence. Ensures effective communication with Funeral Homes and adequate supply of In-Memoriam materials are delivered
  • Maintains all Area databases and program files which includes:
    • Donor Tracking
    • Volunteer Recognition
    • Financial information
    • Statistical information
    • Inventory ordering, tracking and maintenance

Volunteer Resources

  • Recruits, trains, and supervises all office volunteers in specific program and computer duties
  • Assists Area Manager in recruiting event and program volunteers
  • Builds and maintains positive volunteer partnerships in support of the effective execution of programs

Customer Service/Operations

  • Demonstrates a strong customer focus in dealing with donors and volunteers and build strong internal business relationships to support the Area Office
  • Provides information to the general public and handles requests and registrations pertaining to the identified Health Promotion programs
  • Make arrangements for meetings, and is responsible for sites, supplies, agendas, and minutes
  • Responsible for the day to day maintenance and operations of all office equipment, including training of other staff and volunteers as required
  • Communicates regularly with and keeps Area Manager updated on all relevant information, issues, and/or concerns
  • Responsible for the Area Office resource library, including tracking and ordering supplies
  • Assists Area Manager with set up and volunteer support for Health or Mall Displays
  • Is responsible for soliciting, supporting and stewarding all third party events for the region as well as is responsible for organizing a small special event each year
Qualifications
  • Strong office administration and organizational skills
  • Accounting/Bookkeeping experience
  • Ability to recruit, train, and supervise volunteers and supporters
  • Excellent interpersonal and customer service skills
  • Ability to work as part of a team
  • Highly organized and attention to detail
  • Knowledge of the Prince George area
  • Minimum 2-3 years Customer Service experience
  • Excellent computer skills necessary, with experience in Word, Excel & Access (or related Database) in a Windows environment
  • Ability to commute within the Prince George area and work some evenings and/or weekends
  • Previous fundraising and/or sales experience an asset
  • Regular access to/has own vehicle

If you have these skills, and would like to be part of a great team, we invite you to forward your resume and cover letter to careers@hsf.ab.ca immediately. This posting will remain open until a suitable candidate is found. Please include the reference number AA201703PG and your name (first and last) in the email subject, and let us know where you viewed this opportunity in your cover letter. (If you do not put the reference number and your name in the email subject, your application may not be received by the correct party.)

We thank all applicants for their interest in this position however we will only be contacting those selected for interviews.

Candidates from diverse groups are encouraged to apply. This job opportunity may remain posted until the position is filled.

We are committed to fostering an inclusive, barrier-free and accessible environment. If you have been contacted for an interview and require an accommodation due to disability to participate in the recruitment and selection process, please advise us and we will work with you to meet your needs.